Event Creation & Management
Create compelling events that attract volunteers and supporters. The Word provides all the tools you need to plan, promote, and manage successful events.
Easy Event Creation
Create events in minutes with our intuitive event builder.
Location & Virtual
Support for in-person, virtual, or hybrid events with map integration.
Capacity Management
Set volunteer spots and manage waitlists automatically.
Automated Reminders
Send automatic reminders to registered volunteers before events.
Event Types Supported
- Volunteer Events: Food banks, cleanups, tutoring, animal shelters, construction projects
- Fundraising Events: Charity runs, galas, auctions, concerts, sporting events
- Educational Events: Workshops, awareness campaigns, training sessions, speaker series
- Social Events: Community gatherings, networking events, family activities
Event Details You Can Include
- Event name, description, and photos
- Date, time, and duration
- Physical address or virtual meeting link
- Number of volunteer spots available
- Required skills or special requirements
- Contact information for questions
- What to bring or wear
Volunteer Registration
Make it easy for supporters to sign up for your events with a streamlined registration process.
Registration Features
- Individual Registration: Collect name, email, phone, emergency contact
- Group Registration: Allow families or friend groups to register together
- Waitlist Management: Automatic promotion when spots open up
- Special Accommodations: Collect accessibility or dietary needs
- Custom Questions: Add event-specific questions to registration
Calendar Integration
Volunteers can add events directly to their personal calendars with one tap:
- Google Calendar
- Apple Calendar
- Outlook Calendar
- ICS file download for other calendar apps
Volunteer Hour Tracking
Automatically track volunteer hours with multiple verification methods, eliminating manual timesheets and paperwork.
Automatic Hour Calculation
The Word automatically calculates volunteer hours from check-in to check-out, then adds them to the volunteer's Impact Dashboard. No more manual tracking or data entry errors.
Check-In Methods
- QR Code Scan: Volunteers scan a code at the event location for instant check-in
- GPS Verification: Location-based check-in confirms volunteer is at the event
- Manual Confirmation: Event organizers can manually check in volunteers
- Self Check-In: Volunteers can check themselves in when enabled
Hour Verification
- Automatic calculation from check-in to check-out times
- Event organizer verification and approval
- Manual hour entry option (requires organizer approval)
- Verification status tracking (pending, approved, rejected)
- Edit requests for corrections
Volunteer History & Reports
- Complete history of all volunteer activities
- Filter by date range, event type, organization
- Export reports for grants and compliance
- Individual volunteer hour summaries
- Organization-wide volunteer statistics
Event Discovery
Help volunteers find your events through powerful discovery features built into The Word.
How Volunteers Find Events
- Browse All Events: See upcoming, ongoing, and past events
- Search: Find events by name, organization, cause, or keyword
- Nearby Events: Location-based discovery with customizable radius (5-30 miles)
- Map View: Visual display of event locations
- Cause Filtering: Find events related to specific causes
Post-Event Features
Engage volunteers after events to build lasting relationships and encourage return participation.
- Thank You Messages: Send personalized thanks to all participants
- Photo Gallery: Share event photos with attendees
- Feedback Collection: Gather ratings and suggestions for improvement
- Impact Sharing: Let volunteers share their experience to their feed
- Recognition: Award badges for participation milestones